What are Sensitivity Labels
Sensitivity labels are a way to help classify and protect Alfred State Colleges and your data. It provides the following:
- Classification and Protection: Sensitivity labels allow you to tag documents and emails with labels like "Confidential" or "Public." These labels help ensure that sensitive information is handled appropriately.
- Security Features: When you apply a sensitivity label, it can automatically encrypt the content, add watermarks, and restrict who can access or share the information.
- Ease of Use: You can easily apply these labels directly from Office apps like Word, Excel, and Outlook. The labels are available on the Home tab in the ribbon or from the sensitivity bar.
Why use Sensitivity Labels?
Sensitivity labeling helps provide:
- Data Security: They help protect sensitive information from unauthorized access.
- Compliance: They ensure that your organization meets regulatory requirements for data protection.
- Collaboration: They allow secure sharing of information both within and outside your organization without hindering productivity.
What are our Sensitivity Labels?
- Public: This information can be shared with anyone in the world on publicly accessible channels; there is no limit on disclosure.
- General: This information may be shared within our community, including customers and partners, but not via publicly accessible channels.
- Confidential - External: Use when handling sensitive information intended for specific people inside or outside the organization.
- Confidential - Internal: Disclosure of this information is limited, and sharing is restricted to users within the organization only.
- Confidential - Eyes Only: For the eyes and ears of individual recipients only, no further disclosure is allowed. Recipients cannot print, forward or copy the information.
Article - Data Classification - Sensi...
Applying and Changing Labels
Labels are classified by their sensitive info type (example: HR, Financial, Personal, etc) or trainable classifiers (example: specific forms or common details on documents). This process takes time to get write so there are ways to change labels or provide feedback to improve. If your department or working group has specific forms they need protected and are not getting classified submit a ticket to the Help Desk so someone can assist you in protecting that data.
- Auto Labeling: Generally labels should be auto applying based on the how the data is identified. (example: Document or email has protected personal information it gets labels Confidential - Internal)
- Manual Labeling: Users can apply labels that are available to them.
- User Updated Labels: Some labels can be changed by the user. A user can provide a reasoning and it will audit and make the change.
- Admin Updated Labels: Some data will as designated admins that can approve label changes on protected information.
- Request through Help Desk: Some changes need to happen at a policy level, submit a ticket to the Help Desk to review and make approved changes.
Need Help
Contact the Help Desk at:
- Phone: 607-587-4357
- Email: HelpDesk@alfredstate.edu
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